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Virtual Board Meetings are a cost-effective and cost-efficient way for nonprofit directors to be involved. Because there aren’t physical signs, attendees have to be extra alert and communicate clearly. It is important to plan ahead and develop rules that assist you in communicating and avoid confusion.
These rules could include requiring that all participants raise their hands in virtual exchange during the discussion, or using the conferencing software’s features to announce the speaker’s name. It is also useful to have a system that lets the chairperson keep track of who is speaking, so that they can respond to the speaker and keep the discussion focused.
It is also recommended that participants minimize any distractions and close all unnecessary programs before the call begins. This will improve the bandwidth and improve the quality of audio. Additionally, it’s good etiquette to mute your mic when you’re not actively participating in the conversation. This will reduce background noise and reduces the possibility that an person will be able to hear your comments.
Another suggestion is to plan shorter meetings when you can. This will help attendees maintain their focus and energy during the meeting, and reduce the risk of “zoom fatigue” — the fatigue that comes from working on screens that are small for long periods of time. The shorter meetings also make it easier for attendees to manage the times of meetings with their personal and professional commitments.